ERP Solutions to Streamline and Scale Your Commercial Landscaping Business
Site Landscape Development is a commercial landscaping company serving the Dallas-Fort Worth area. Founded in 2007, the company operates across two lines of business: new construction (warehouses, large commercial developments) and ongoing maintenance for warehouses and HOAs. With 300 full-time employees and approximately $40M in annual revenue, the company has built its growth on a deliberate focus on technology adoption. President Andrew Craft joined six years ago and has led the company through a significant expansion and a full-scale technology transformation.
Site Landscape Development | Commercial Landscaping | Dallas-Fort Worth, TX | 300 Employees | $40M Revenue | Acumatica Advanced General Business
The Platform Behind the Growth: Site Landscape Development’ s Journey from $20M to $40M with Acumatica
Industries
Commercial Landscaping
Apps Replaced
QuickBooks
Headquarters
Headquarters in Lewisville, TX, serving commercial clients across the Dallas–Fort Worth Metroplex.
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Acquired an integrated, cloud-based platform enabling remote access for finance and operations teams
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Improved visibility into project costs, labor, and materials across multiple job sites
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Streamlined scheduling and resource planning for landscape construction and maintenance teams
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Reduced reliance on disconnected tools like spreadsheets and manual reporting
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Gained real-time financial and operational insights to support faster decision-making
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Built a scalable technology foundation to support continued growth across the DFW market
Acumatica, it’s just easy to get information in and out. There’s a lot of stuff we haven’t been able to use because of other systems’ inability to connect to it. Whereas Acumatica, I don’t even think about it.
Andrew Craft, President
Site Landscape Development
Challenges
Site Landscape Development had run on QuickBooks since its founding in 2007. Over a decade of financial history, estimating, invoicing, and payroll all lived in QuickBooks. By the time Andrew Craft joined as President, that system had become unreliable, creating operational risk at critical moments.
Remote access ran through a Citrix environment that worked roughly 80% of the time. At peak periods, only two or three people could be in the system simultaneously. Security controls were basic, and the system offered limited ability to restrict changes to historical transactions. As the company scaled, those limitations became harder to manage.
The breaking point came on a Wednesday when the QuickBooks file crashed completely, with payroll due the following Tuesday and 150 employees depending on it. That moment made the path forward clear: the company had outgrown its platform, and staying on it was no longer a reasonable option.
“It’d be Wednesday or Thursday, and the file just crashes, and you can’t log into it. We have payroll Tuesday. The clock is literally ticking. We have 150 people relying on you to be able to pay them so they can feed their family.”
– Andrew Craft, President, Site Landscape Development
ERP Solution
In 2020, Andrew attended the Landscape Technology Show and found what he was looking for: a combination of Acumatica, Aspire (field operations and estimating), and a payroll platform, all with built-in integrations. The existing integrations mattered as much as the software itself. Developing custom connections during an implementation of this scale was a risk Site Landscape Development wasn’t willing to take.
The company went live in November 2020, implementing Acumatica, Aspire, and Inova simultaneously. Acumatica serves as the financial core, handling GL, financials, payables, and reporting. Aspire manages scheduling, estimating, invoicing, and field operations. Inova handled payroll, completing the operational picture across all three platforms. After go-live, the team added Velixo for advanced financial reporting, giving Andrew greater analysis capabilities than he had ever had before.
The implementation wasn’t without its challenges. Migrating over a decade of QuickBooks data required significant work, and running three simultaneous go-lives is not something Andrew would recommend lightly. But the decision to get past implementation quickly rather than drag it out over a year proved to be the right call. i-Tech supported the process throughout, navigating the messy legacy data and getting the system up and running.
Key Capabilities Implemented
- Acumatica Select General Business for GL, financials, payables, and financial controls as the central platform
- Aspire integration for scheduling, estimating, invoicing, and field operations
- Velixo for advanced reporting and financial analysis across Aspire and Acumatica
- Cloud-based access replaced an unreliable Citrix environment
- Granular security controls and locked transaction history replaced QuickBooks’ open editing model
- Job costing capabilities to track cost detail at the line-item level
Outcome
Reliable Cloud Platform for a Growing Business
Moving from QuickBooks to Acumatica provided Site Landscape Development with a stable, cloud-based platform that could support a rapidly growing organization. Previously, the company relied on a Citrix environment to access QuickBooks, which frequently failed and limited how many employees could work in the system at the same time.
With Acumatica, the team now has secure cloud access and a centralized system that supports financial operations, reporting, and collaboration across departments. This reliability allows leadership to focus on scaling the business rather than troubleshooting system issues.
Stronger Financial Controls and Data Integrity
As Site Landscape Development expanded, financial visibility and system control became critical. Acumatica introduced granular security controls and locked transaction history, ensuring financial data remains accurate and protected from unauthorized changes.
This level of control allows leadership to trust the information inside the system and make decisions confidently. For a company that has grown to over 300 employees, maintaining reliable financial data is essential for managing operations and planning future growth.
Improved Reporting and Business Insights
By integrating Acumatica with Velixo and other operational platforms, Site Landscape Development now has access to more advanced financial reporting and analysis capabilities.
Leadership can easily pull information from multiple systems—including field operations, payroll, fleet tracking, and financial data—to gain a complete view of business performance. The flexibility of Acumatica makes it easier to extract and analyze data, helping the company identify opportunities, track costs, and improve operational efficiency.
A Technology Foundation for Continued Growth
Since implementing Acumatica in 2020, Site Landscape Development has doubled revenue from approximately $20 million to $40 million, while expanding its workforce and operational capacity.
The company now has the technological foundation needed to support future growth, including new branches, acquisitions, and increased operational complexity. With Acumatica as the financial core of the business, leadership is confident the platform can scale alongside the company’s long-term goal of reaching $100 million in revenue.
